To make things convenient and help participating physicians feel as prepared as possible, the Committee and our communications professionals draft remarks, which physicians can use verbatim or edit to reflect their voices and experiences. We also write a news release that reflects the message and substance of the press conference, with quotes from participating physicians.
Before the press call, we schedule short prep sessions with participating physician speakers. The call is an opportunity for participants to practice their remarks, go over messaging, and simulate answering reporters’ questions. These prep sessions are also a good time to get tips and best practices, such as best ways to read the prepared remarks, lighting and background for Zoom calls, and best attire tips. At these sessions, participants can raise any thoughts, questions, or concerns.
Ahead of the scheduled press call, we contact relevant trusted news media outlets – TV, radio, print, and online platforms – and invite them to the call. A member of the Committee’s communications team facilitates the call, directs questions from the media, and ends the call. Right after the call, we email the final approved news release.
We also field queries from reporters who may want to do related or longer stories with available physicians on the topic of the press call. On such occasions, we coordinate with the physicians for times and dates that work best, and offer any additional media prep the physicians wants.
The Committee then tracks any resulting stories and broadcasts of the press conference. We share links of these news hits with participating physicians to view and share with friends, family, and colleagues, and on social media.
These press calls are valuable because they help us amplify our reach and deliver our message to a wide and diverse audience, with no cost beyond an investment in time. With a single press call, we can garner coverage on multiple news platforms and outlets. Our free press calls can also generate the equivalent of hundreds of thousands of dollars in advertising that we didn’t spend. Here are some examples that illustrate how press calls can generate further coverage:
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